Information Collection Notice –
Job Applicants

  1. The Seventh-day Adventist Church (Western Australian Conference) Ltd collects personal information, including sensitive information about job applicants. This includes information provided in your job application, in the course of conversation or as collected from third parties on your behalf, such as employment referees. The primary purpose of collecting this information is to enable Seventh-day Adventist Church (Western Australian Conference) Ltd to consider your application for employment with the organisation.

  2. Some of the information Seventh-day Adventist Church (Western Australian Conference) Ltd collects is to satisfy its legal obligations, including enabling the organisation to discharge its workplace health and safety duty of care.

  3. Laws governing or relating to child protection require certain information to be collected and disclosed.

  4. In order to consider your application for employment and to facilitate and manage your employment relationship with Seventh-day Adventist Church (Western Australian Conference) Ltd, you consent to our collecting personal information about you from recruitment agencies, law enforcement agencies for criminal checks and working with children checks, educational institutions to verify your qualifications, and other individuals or businesses we contact for the purpose of reference-checking as agreed with you.

  5. The personal information that is collected about you will be stored securely in a recruitment record. If you are successful and become an employee then an employee record will be created and the personal information we have collected will be stored in this file. Employee records are exempt from the Australian Privacy Principles (APPs) under the Privacy Act 1988.

  6. If you are not offered a position or if you decline an offer of a position at Seventh-day Adventist Church (Western Australian Conference) Ltd the information stored in your recruitment record will be stored for 12 months, unless you advise us to destroy the records at an earlier time. At this time, Seventh-day Adventist Church (Western Australian Conference) Ltd will take reasonable steps to destroy or de-identify the information as appropriate.

  7. Seventh-day Adventist Church (Western Australian Conference) Ltd may disclose personal and sensitive information for administrative, educational and support purposes (or may permit the information to be directly collected by third parties). This may include to:

    • Government departments;

    • People providing administrative and financial services to Seventh-day Adventist Church (Western Australian Conference) Ltd;

    • Anyone you authorise Seventh-day Adventist Church (Western Australian Conference) Ltd to disclose information to; and

    • Anyone to whom Seventh-day Adventist Church (Western Australian Conference) Ltd is required or authorised to disclose the information to by law, including under child protection laws.

  8. Failure to provide the information to Seventh-day Adventist Church (Western Australian Conference) Ltd will affect their ability to evaluate your application and may result in the recruitment process not proceeding.

  9. Seventh-day Adventist Church (Western Australian Conference) Ltd may also use cloud computing service providers to store personal information (which may include sensitive information) on their servers in the 'cloud'. These servers may be located inside or outside of Australia. This may mean that personal information may be stored and/or processed outside Australia.

  10. Seventh-day Adventist Church (Western Australian Conference) Ltd’s Privacy Policy contains further information about its use of cloud and other third-party service providers and any of their overseas locations.

  11. Seventh-day Adventist Church (Western Australian Conference) Ltd’s Privacy Policy is accessible via the Western Australian Conference website (wa.adventist.org.au) or from the Western Australian Conference office. The Policy sets out how job applicants and employees may seek access to, and/or correct their personal information, which Seventh-day Adventist Church (Western Australian Conference) Ltd has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others, or may result in a breach of Seventh-day Adventist Church (Western Australian Conference) Ltd‘s duty of care obligations. Any refusal will be notified in writing with reasons if appropriate.

  12. Seventh-day Adventist Church (Western Australian Conference) Ltd’s Privacy Policy also sets out how job applicants and employees can make a complaint about a breach of the APPs and how the complaint will be handled.

  13. If you provide Seventh-day Adventist Church (Western Australian Conference) Ltd with the personal information of others, such as other employment referees, doctors or emergency contacts, we encourage you to inform them you are disclosing that information to Seventh-day Adventist Church (Western Australian Conference) Ltd and why. This will allow them to request access to, and correct that information if they wish.  You can also refer them to Seventh-day Adventist Church (Western Australian Conference) Ltd’s Privacy Policy for further details about such requests and how the organisation otherwise handles the personal information it collects and how it manages the complaints it receives.